These days, business is data, and data is big business. Between personal, company, and medical data, global data estimates point to a grand total of 44 zettabytes in existence by the year 2025. To put that in perspective, that’s one trillion gigabytes worth of data.
Even when you look at what one business creates or stores in data, it’s easy to become overwhelmed. Between order forms, shipment tracking information, client information, bills, due dates, and invoices, you need a way to organize the information.
Need help organizing your business data? Our guide will show you the programs and tips top businesses use to stay on top of their information.
Visualize Your Business Data
Let’s face it: Data entry and management are boring. When you’re looking at rows upon columns upon cells of text and numbers, it’s easy for your eyes to glaze over. Creating graphs and charts to help visualize your business data can make it easier to keep it organized.
Conduct Regular Audits
Another crucial piece of business organization is making sure that the data is up-to-date. It does you no good to organize and optimize your databases if half the data isn’t current or even usable. So, conduct regular audits of the company data to ensure that it’s all usable.
Organize from the Top Down
One of the biggest mistakes that a company can make when they decide to reorganize their data is to narrow their focus too much. In their haste to categorize every single piece of information, they create systems that are impossible to navigate for everyone else. So, start your organization from the top down.
Divide your company information into three or four major categories before you start paring things down into subcategories and subsections. This will make it easier to navigate the wealth of data in your company’s possession.
Use the Right Solutions to Organize Data
One major part of organizing business data is to use the right programs and solutions for the job. Some of the most common organizational solutions that companies use include:
- Microsoft Excel, a standard that this company can connect you with expert users of
- Notion, a productivity solution usable for personal and professional needs
- Asana, one of the most common modern business organization solutions
- Zapier, an automation solution that makes organization and posting easier
When you use the right solutions, organizing business information becomes much easier.
Invest in Security and Disaster Prevention
One last thing to keep in mind: Your business data can only stay organized if it’s protected from hackers and disastrous crashes. So, make sure to invest in your company data’s security.
Looking for More Tips to Organize Your Business Data?
Finding ways to organize your business data is but one way that you can make your company run at peak efficiency. However, the tips we listed above are far from an exhaustive list.
If you’re looking for more tips to organize data for your business, check out our blog! We update each day with more helpful articles like this.